6 Month Contract With A Local Authority

To provide high-quality administrative and operational support to the Mayor and Deputy Mayor, ensuring the smooth coordination of civic duties, engagements, and events.

Key Responsibilities

• Provide comprehensive administrative support including inbox management, diary coordination, correspondence handling, and travel arrangements.
  
• Attend and support weekly meetings with the Mayor and Deputy Mayor to plan and coordinate engagements.
  
• Organise and support civic and charitable events, including booking venues, arranging transport, coordinating refreshments, and preparing invitations and seating plans.
  
• Assist with the preparation of risk assessments for events.
  
• Take accurate minutes and maintain clear records where required.
  
• Engage professionally with the Mayor, Deputy Mayor, councillors, officers, and external guests.
  
• Support the delivery of an efficient and high-quality mayoral support service.
  

Requirements

• Strong administrative and organisational skills.
  
• Excellent written and verbal communication skills.
  
• Ability to manage multiple tasks and prioritise effectively.
  
• Professional and confident manner when dealing with senior stakeholders and external contacts.
  
• Experience in event coordination or diary management is desirable.
  
• Flexible approach to working hours, including occasional work outside normal office hours.
  

Additional Information

• Location: Basingstoke, Hampshire
  
• Hours: 22.5 hours per week (Tuesday, Wednesday, Thursday)
  
• Working Pattern: Part-time with occasional out-of-hours requirements
  
• Payment: Bi-weekly